Set up an Outlook 365 Email Forward

If your email is hosted by Outlook 365, you can set up:

• Simple email forward
• Distribution group forward 
• Configure email forwarding for a mailbox

To set up a simple email forward:

1. Sign into Office 365.

2. Click the settings icon (at the top of the page) and select Mail.

3. Select Forwarding (if 'Forwarding' isn't there, it may not be available for your account).

4. Select the Start Forwarding option. Enter your Atera 'Auto-generated Email' in the box.

Note: You can find your Atera Auto-generated Email by logging into Atera and going to Admin > Email Settings

To set up a distribution group forward:

Note: In "delivery management" select the "Senders inside and outside of my organization" checkbox.

5. Click Save.

6. Additionally, you'll need to add your external email address as a support address in Atera. See Forward your support email to Atera.

To configure email forwarding for a mailbox:

1. In the Exchange admin center, navigate to Recipients > Mailboxes.

2. In the list of user mailboxes, click or tap the mailbox that you want to set up mail forwarding for, and then click Edit .

3. On the mailbox properties page, click Mailbox Features.

4. Under Mail Flow, select View details to view or change the setting for forwarding email messages.

On this page, you can set the maximum number of recipients that the user can send a message to. The recipient limit is unlimited by default. If you want to specify a limit, click the Maximum recipients check box and then type the limit in the text box beneath the check box.

5. Check the Enable forwarding check box, and then click Browse.

6. On the Select Recipient page, select a user you want to forward all emails to.

Note: Select the Deliver message to both forwarding address and mailbox check box if you want both the recipient and the forwarding email address to get copies of the emails sent.

7. Click OK, and then click Save.

Using your own Domain for your external email address for support requests

To use your domain: 

1. On the Atera platform, click on Admin (in the side panel) > Email Settings

The Email Settings page appears. For full instructions on completing this page, click here. 

2. In the SMTP Settings (Optional) section, enter the SMTP server address in the SMTP Server Address text entry box.

6.  Specify whether you wish to use secured SMTP (SSL/TLS) or not by selecting Yes or No option in the Use Secured SMTP (SSL/TLS) field.

7. Add the mailbox under the group delegation.

8. Click Update.

Important notes:

• If all the settings are correct and you are still not receiving tickets from forwarded emails or in case you receive the following error: 550 5.7.520 Access denied, Your organization does not allow external forwarding. Please contact your administrator for further assistance. AS(7555), you may need to disable the email forwarding rule and create a transport rule (mail flow rule) instead. 
• Double forwarding cannot be set up for your support email address as only one redirection is allowed based on Microsoft guidelines:

"Number of times a message is redirected: The number of times a message will be redirected, forwarded, or replied to automatically based on Inbox rules. For example, User A has an Inbox rule that redirects messages to User B, based on the sender. User B has an Inbox rule that forwards messages to User C based on keywords in the subject line. If a message satisfies both of these conditions, the message is only sent to User B; it's not forwarded to User C because only one redirection is allowed. In this case, the message is dropped without sending a non-delivery report (NDR) to User B indicating that the message wasn't delivered to User C. We make use of the X-MS-Exchange-Inbox-Rules-Loop header to determine the number of times that a message was redirected. This header remains also across Exchange organizational boundaries."